Leave Management Software that Runs Itself
Employees apply online, managers approve with the team calendar in front of them, and balances, attendance and payroll update on their own. No forms, no spreadsheets, no follow-up calls.
- Custom leave policies
- Multi-level approval
- Payroll linked
- Mobile access
Your questions about leave management, answered
Everything you want to know about managing leave with software, in simple question and answer form. Pick a question to jump to its answer.
Still have a question? Ask usAt a glance
- Your own leave types and rules
- Approval levels you define
- Team calendar with public holidays
- Connected to payroll and attendance
- 01What is leave management software?
- 02Why move leave from spreadsheets and paper to software?
- 03Which leave types can the software handle?
- 04How do leave accrual and carry forward work?
- 05What can each part of our leave software do?
- 06How does a leave request get approved?
- 07How does leave connect with payroll and attendance?
- 08Who can use our leave management software?
- 09Is your leave process due for an upgrade?
- 10What leave reports do you get?
- 11What else do people ask about leave software?
What is leave management software?
Short answer: It is a system that handles leave requests, approvals, balances and records, so HR no longer tracks time off by hand.
The Leave module in HR Master is a web-based solution that puts your leave policy into the system. Employees request leave through self service and see their balance and history. Managers approve through a clear, multi-level workflow.
Because it shares one database with payroll and attendance, an approved leave is never typed twice. Pay Master gets the paid and unpaid days, and Time Master shows the leave in attendance.
My leave balance
2026Why move leave from spreadsheets and paper to software?
Short answer: Software removes the manual work and the mistakes. Balances are right, approvals are quick, and payroll gets correct data.
Save HR hours every week
Stop chasing forms and updating sheets. Requests, approvals and balances run themselves.
Apply the same policy to everyone
One set of rules per leave type, so decisions are fair and easy to explain.
Plan around the team
Employees and managers see overlaps early and avoid gaps in coverage.
Everyone stays informed
Automatic emails on apply, approve, reject and cancel, with no follow-up calls.
Which leave types can the software handle?
Short answer: Any type you use today. Start with the common ones below, or create your own and set its rules.
Annual leave
Yearly entitlement by grade, service length or contract, with accrual and carry forward.
Sick leave
Short absences with optional document upload, such as a medical certificate.
Maternity & paternity
Longer leave with its own rules, dates and approval path.
Study & exam leave
Leave for courses and exams, with a yearly cap per employee.
Compassionate leave
Short leave for bereavement or family emergencies, with quick approval.
Comp-off
Public holiday or weekend work is added as complementary leave automatically.
Unpaid leave
No-pay days are sent to payroll so the deduction is right.
Your own leave types
Create any leave type and set its rules for your industry.
How do leave accrual and carry forward work?
Short answer: You choose how leave is earned (for example at the start or end of each month) and how much can roll over. The system does the maths. Try it below.
This is a simple example. In HR Master you set the exact rules for each leave type, grade and branch.
What can each part of our leave software do?
Choose a part of the module to see what it covers.
Leave Policies
Set up your leave rules once and apply them to every employee.
- Comprehensive Leave Master that puts your organization leave policy into the system
- Customize leave types and set up complex policies for any type of industry
- Multiple leave annuity methods (financial year wise, joining date wise)
- Multiple leave accrual methods (start of the month, end of the month)
- Set a maximum number of days that can be carried into the next year
- Public holiday accumulation as complementary leave
- Different entitlements by grade, branch or employment status
- Waiting period and notice rules per leave type
Employee Self Service
Employees apply, check and cancel leave without calling HR.
- Leave request by employee through ESS module
- View due leave balance summary and full transaction history
- Apply from web or mobile app
- See request status at every approval level
- Plan leave around the team calendar
- Upload supporting documents with the request
- Cancel or amend a request before it is approved
Approvals
A clear approval path that sends each request to the right person.
- Transparent leave approval workflow
- Multi-level approval flow
- Approve, reject or return with a comment
- Approvers see balance and team clashes before deciding
- Approve from email or mobile
- Delegate approval when a manager is away
Team Calendar
See who is away, who is back, and where coverage is thin.
- Team and department leave calendar
- Public holidays shown on the calendar
- Highlights days with many people on leave
- Filter by branch, department or leave type
- Pending requests shown differently from approved ones
Payroll & Attendance
Approved leave updates the systems that depend on it.
- Connection of leave to payroll for paid leaves and encashment
- Unpaid leave sent to payroll for correct deductions
- Leaves update Time Master directly, so attendance shows the leave
- Can also integrate with third-party payroll or time and attendance systems
Alerts & Reports
Automatic emails and reports for HR and managers.
- Automatically send personalized email on specific events
- Leave history reports
- Leave balance and liability reports
- Export data from any screen to PDF and Excel
- Audit trail of who approved what and when
How does a leave request get approved?
Short answer: The request follows the path you set for that leave type. Each approver gets an email, and every step is recorded.
Leave request flow
From application to payroll, in six steps.
- 1Employee applies
- 2Policy check
- 3Manager reviews
- 4Next level
- 5Records update
- 6Payroll picks up
Short leave
Up to 2 days
Standard leave
Up to 10 days
Long or special leave
Over 10 days, maternity, study
See it with your own policy. Ask for a demo and we will set up your leave types and approval levels so you can try them.
Request a DemoHow does leave connect with payroll and attendance?
Short answer: Leave sits in the same system as payroll and attendance. Once a request is approved, the other modules already know.
Pay Roll
Paid leave, encashment and unpaid days flow into Pay Master.
Time Attendance
Approved leave updates Time Master, so no one is marked absent by mistake.
Mobile Apps
Employees apply and managers approve from any device.
Third-Party Systems
Can also connect with third-party payroll or attendance solutions.
Who can use our leave management software?
Short answer: Everyone who takes, approves or processes leave, each with their own view.
User roles decide what each person can see and do, and every approval is saved in the audit trail.
Employees
Apply for leave, check balances and track requests from one place.
Line Managers
Approve requests quickly with the team calendar in front of them.
HR Teams
Set policies, adjust balances and keep records ready for audit.
Payroll & Finance
Get approved leave and unpaid days without re-keying data.
Is your leave process due for an upgrade?
Short answer: If several of these sound familiar, software will save you time. Tick the ones that apply.
Tick the boxes on the right to see how much leave software could help you.
Get a Free ConsultationWhat leave reports do you get?
Short answer: Ready reports on balances, history, pending approvals and liability, all exportable to PDF and Excel.
Ready to take leave off your HR team's desk?
See HR Master leave management set up with your own leave types, approval levels and balances.
What else do people ask about leave software?
Quick answers to common questions. Can't find yours? Our team is happy to help.
Ask Our TeamLeave management software lets employees request time off online, sends the request to the right approver, and keeps balances, calendars and payroll up to date automatically. Our leave module is part of HR Master.
Yes. You can create custom leave types and set up complex policies for any industry, including accrual method, annuity method, carry forward limits and public holiday accumulation.
Leave requests follow a transparent multi-level approval flow. You decide how many levels each leave type needs and who approves at each level.
Yes. Leave is connected to payroll for paid leaves and encashment, so unpaid days and encashment reach Pay Master without re-entry.
Yes. Approved leave updates Time Master directly, so attendance reports show the leave instead of an absence.
Yes. Employees and managers can use web access and mobile apps to apply for leave, approve requests and view balances.
Yes. Public holidays can appear on the team calendar, and holiday work can be added as complementary leave.
Yes. HR Master supports multiple companies, branches and countries, and each can have its own leave rules and access rights.
The cost depends on the number of employees, the modules you need, customisation and training. Contact our team and we will prepare a quote that fits your company.
Click Request a Demo on this page, or call +234 812 927 8533, and our team will get back to you.
